Accounts Payable

Viewpoint Construction Software's Construction Imaging offers accounts payable and invoice processing automation solutions
for the construction industry.

Accounts Payable Solutions

In many construction companies, copies are made of all invoices before sent for approval. In others, all invoices are entered and placed on hold, to make sure they get in the system. There is always that "black hole" into which invoices fall in the routing process through the mail, courier, or whatever method the company takes. Electronic routing eliminates the time factor as well as the cost associated with copying, transporting, and receiving of paper documents. It also assures all documents are "in the system" as well as allowing anyone, anywhere with proper access the capability to put their fingers on an invoice anytime and answer inquires from a vendor.

Construction Imaging

Construction Imaging streamlines the following invoice processing functions:

Case Study: Approval from Two Weeks to Three Days

Port City Construction implemented an electronic accounts payable workflow solution to eliminate data entry requirements, provide greater insight into the process, and eliminate lost and misfiled invoices, delivery tickets, and purchase orders. The following year, they doubled their invoice count but did not add staff, thereby reducing the data entry requirements by 80 hours per week. Project Managers who initially opposed the system became the biggest proponent as they could easily manage and find the documentation they needed to perform tasks. The push for more electronic project document management actually came from the field, once they were able to see the benefit of approving and searching documents electronically. Port City is now able to find any document within the system in a matter of seconds. An unexpected byproduct also came in 2008, when it was time for the annual audits, using the system's document security and search components the audit which historically took two weeks, took three days.