Indexing and Data Entry

Viewpoint Construction Software's Construction Imaging offers accounts payable and invoice processing automation solutions for the construction industry.

Invoice Indexing & Data Entry

With Construction Imaging, the Accounts Payable Clerk has a tool bar that allows them to display invoices that have been approved and then enter them into accounts payable entry. The Cost Coder can be displayed or optionally the information can be sent to the accounting system. At any time, the A/P clerk can check the status of an invoice, see any annotations, and even see the date sent and the date approved.

This module has also been adapted to other pre-determined workflow routing such as routing of Purchase requisitions, etc.

Construction Imaging

In addition to invoice indexing and data entry, Construction Imaging streamlines accounts the following invoice processing functions:

Case Study: Approval from Two Weeks to Three Days

Port City Construction implemented an electronic accounts payable workflow solution to eliminate data entry requirements, provide greater insight into the process, and eliminate lost and misfiled invoices, delivery tickets, and purchase orders. The following year, they doubled their invoice count but did not add staff, thereby reducing the data entry requirements by 80 hours per week. Project managers who initially opposed the system became the biggest proponent as they could easily manage and find the documentation they needed to perform tasks. The push for more electronic project document management actually came from the field, once they were able to see the benefit of approving and searching documents electronically. Port City is now able to find any document within the system in a matter of seconds. An unexpected byproduct also came in 2008, when it was time for the annual audits, using the system's document security and search components the audit which historically took two weeks, took three days.