Search and Retrieval

Viewpoint Construction Software's Construction Imaging offers accounts payable and invoice processing automation solutions for the construction industry.

Invoice Search & Retrieval

With Construction Imaging, invoices are available for inquiry by both A/P personnel and project managers. While viewing the information about an invoice on their screen, A/P can click on the display tool bar and view the image of the invoice. However, the project manager frequently wants to view a range of invoices. They can then select from up to 20 indexes the invoices the want to view. For example, they can view all the invoices for job #56, cost code 345-6987, over $1,000 between January 1 and January 31. This allows them to better control costs.

The Construction Imaging invoice routing modules are installed in a wide range of construction companies across the country. Wizards are used to build the routing tool bar and the cost coder to provide a system that is configurable, yet easy to maintain.

Construction Imaging

In addition to invoice search and retrieval, Construction Imaging streamlines accounts the following invoice processing functions:

Case Study: Approval from Two Weeks to Three Days

Port City Construction implemented an electronic accounts payable workflow solution to eliminate data entry requirements, provide greater insight into the process, and eliminate lost and misfiled invoices, delivery tickets, and purchase orders. The following year, they doubled their invoice count but did not add staff, thereby reducing the data entry requirements by 80 hours per week. Project managers who initially opposed the system became the biggest proponent as they could easily manage and find the documentation they needed to perform tasks. The push for more electronic project document management actually came from the field, once they were able to see the benefit of approving and searching documents electronically. Port City is now able to find any document within the system in a matter of seconds. An unexpected byproduct also came in 2008, when it was time for the annual audits, using the system's document security and search components the audit which historically took two weeks, took three days.